Pay Rate: $28.00 / hour
Employment Type: 1-Year Contract (Maternity Leave Coverage) with potential to turn permanent
Start Date: Late August (Targeting August 31st)
Company Overview
Our client, a well-established leader in the transportation and logistics sector based in Milton, ON, is looking for a dependable and detail-oriented Accounts Payable Clerk to join their finance team.
This position is initially a 1-year maternity leave contract starting in late August. However, due to an upcoming planned retirement in the department, there is a strong potential for this role to transition into a permanent, full-time position for a high-performing candidate.
Job Summary
Reporting directly to the Controller, the Accounts Payable Clerk will support the day-to-day operations of the accounting team. You will be responsible for ensuring the accurate and timely processing of invoices, vendor payments, account reconciliations, and general administrative support. The ideal candidate is organized, comfortable working with numbers, collaborates effectively with management, and is eager to maintain smooth financial workflows.
Key Responsibilities
Invoice Processing:
- Verify invoice details (vendor information, line items, taxes, payment terms) and assign correct general ledger account coding.
Payment Support:
- Assist with routine cheque runs, electronic funds transfers (EFT), and other payment processing activities.
Vendor Reconciliation:
- Reconcile vendor statements monthly; investigate and resolve discrepancies, missing invoices, or credit memos.
Communications:
- Act as a main point of contact for internal and vendor payment inquiries, delivering professional and timely resolution.
Document Management:
- Maintain organized, compliant electronic and physical filing systems for receipts, invoices, payment records, and statements.
Administrative Support:
- Assist the Finance team with routine administrative duties, including data entry, scanning, filing, and reporting assistance.
Compliance:
- Adhere strictly to company policies, confidentiality protocols, and internal financial control procedures.
Qualifications & Skills
Education/Experience:
- Educational background in Accounting, Finance, or Business Administration, or equivalent practical experience in an office environment.
Attention to Detail:
- Outstanding precision and accuracy when entering and reviewing numerical data.
Organization & Time Management:
- Demonstrated ability to manage high-volume tasks and consistently meet monthly financial deadlines.
Software Proficiency:
- Proficiency with Microsoft Office suite (specifically MS Excel); familiarity with accounting/ERP software is a strong asset.
Communication Skills:
- Strong written and verbal communication skills for liaising with vendors and internal management.
Work Ethic:
- Adaptable, trustworthy, and eager to learn standard accounts payable procedures within a fast-paced setting.
Why Apply?
Competitive Pay:
Career Growth:
- High potential for permanent full-time placement following the contract term due to upcoming department retirement.
Great Culture:
- Join a supportive, highly collaborative, and steady finance team.
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