Our client is a world leader in gases, technologies, and services for industry and healthcare. With 65,000 employees across 59 countries, the group serves 4.3 million customers and patients.
Shift time: 8:00 AM- 4:30 PM (1/2 -hour unpaid lunch - 2 -15-minute breaks)
Days: Monday - Friday
Job Summary
Responsible for maintenance-related paperwork, filing, and administrative support, along with managing the receipt, issue, and inventory control of parts and materials within the maintenance shop and parts room, ensuring accurate database records, timely material availability, and compliance with company safety and housekeeping standards.
Key Responsibilities
- Maintenance paperwork and filing and other administrative work.
- Enter data for quantities of parts issued & transferred out of maintenance shop, inventory & cycle count adjustments, into computer database.
- Enter incoming parts into parts room database & adjust quantities.
- Record & monitor all items daily; notify appropriate personnel when material is received or needs to be ordered.
- Initiate PRs to maintain proper level of inventory of all material as required.
- Locate all issued items on the platform and notify appropriate supervision of their arrival & location. Ensures correct identification/documentation of the same.
- Off-loading of parts to appropriate storage areas.
- Responsible for good housekeeping conditions in all areas associated with material storage.
- Maintain accurate records/logs of all material certification & documentation which accompanies specific job packs to ensure work can proceed on time.
- Check on materials received to verify accuracy of delivery invoices & advise discrepancies so that appropriate adjustments can be made.
- Receipt & issue store items, maintain properly documented store records & carry out inventory of company plant & equipment as per company requirements/procedures.
- Observe & comply with company safety rules & regulations.
Requirements/Qualifications
- High school diploma or equivalent; additional training/certification in inventory management, logistics, warehousing, or office administration is an asset.
- Previous experience in a parts room, stores, warehouse, or inventory control role; experience with maintenance administration/filing is a plus.
- Proficiency in computerized inventory/database systems (e.g., ERP, MRP, or warehouse management software).
- Working knowledge of Microsoft Office (Excel, Word) and general office/filing systems.
- Strong attention to detail and accuracy in data entry, record-keeping, and documentation.
- Good organizational and time-management skills, with the ability to multitask between administrative and stores duties.
- Ability to lift, move, and off-load materials as required (physical capability for warehouse tasks).
- Strong written and verbal communication skills to liaise with supervisors, maintenance staff, and vendors.
- Knowledge of safety regulations and procedures related to materials handling and storage.
- Ability to work independently and as part of a team.
- Forklift or material-handling equipment certification preferred
